Many organizations are now wondering whether their information is secure after the recent data breaches. With the appropriate security features for your virtual dataroom you can protect confidential documents from being viewed by anyone else.

In the past, businesses would share sensitive documents in physical rooms with a select group of individuals. Nowadays due diligence is conducted online in virtual rooms that are based on secure cloud platforms. Virtual rooms are crucial to the successful conclusion and execution of strategic transactions that are complex.

If your company is going through M&A or restructuring, bankruptcy, or capital raising, it’s important to have the tools to securely and efficiently share your sensitive documents. The best virtual data room service providers offer a solid data protection by utilizing robust collaboration tools and remote access retrieval. These include Chinese wall watermarking, automatic indexing and watermarking. The best virtual data rooms ensure conformity with international standards like GDPR, CCPA and SOX by using protocol reporting and auditing.

Secure document viewing options like fence views, view-only modes and access restrictions are vital to ensure that confidential information is not in the from the unwanted hands. Furthermore, you should be sure that your virtual data room encryption technology secures data both while it is in transit as well as at rest.

A reliable and secure data room solution can also allow you to download documents in PDF format for offline viewing. This the role of due diligence software in risk assessment and mitigation is a feature that most users use because they want to print their documents in order to read them offline. However, if you allow this feature to be enabled in your VDR then any protection that was applied to the original document is immediately removed, leaving an unprotected PDF.